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Guidelines for Authors

ORAL PRESENTER

Presentation preparation

Each presenter is allocated a 15‑minute slot. Please ensure your presentation remains within this limit, as the session chairs must keep the schedule strictly on time. Questions will be addressed at the end of each session.

For each accepted contribution you may delivery one file (max 230 MB):

• Save your presentation as .ppt, .pptx, .pdf

• Prepare your slides in 16:9 format

• Use the following filename convention: abstractID_Lastname.ppt/.pptx/.pdf e.g. 101_Brown.pptx

Presentation delivery

Presenters are requested to upload their files to the dedicated laptop of the speaker-ready area located in the conference room (Big Hall). A technician and a member of the organising team will be present to assist during the process.
Presentations will have to be uploaded, via USB memory stick, during the breaks and no later than 30 minutes before the start of the session.
Before uploading, please check the online programme for the date and time of your presentation.. Presenters are advised to check in advance if formulas/animations/videos are shown correctly.

Before and during the session

Please ensure you are in the session room at least 30 minutes before the session begins to meet the session chairs who will be near the stage.
The presenters must change the slides using the slide-advance device placed on the podium. Presentations from personal laptops are not allowed, to ensure smooth transitions and minimise delays.

Publication of presentations

Following the event, the presentations may be published online. Should you NOT want your presentation to be published, please inform the workshop organiser.

POSTER PRESENTER

Content and format

Posters should meet the workshop objectives in the relevant thematic areas and may present research results or research plans.

The required poster size is A0, portrait orientation.
Poster width should not exceed 90 cm (36″) and height should not exceed 122 cm (48″).

During the session

Poster authors are expected to present their posters to the scientific community on 11 and 12 May 2026 during the poster sessions. Please take the opportunity to read other posters and exchange contact information.

Mounting
Poster presenters should bring their posters already printed, as no onsite printing will be available. All posters should be mounted before the poster session and welcome drink start. Mounting materials will be provided in the poster session area. Please ensure your poster is placed on the correct board; the poster list will be displayed near the poster panels.
All the posters should be dismounted by lunch time on 13 May 2026.

Printing Services in the Frascati area

Posters may also be printed at local printing services in Frascati. If the poster authors would like to print their portrait A0 portrait posters, they can refer to the shops listed below, which offer colour printing services: